Quarto Translation Files

This check shows that the bleed area for facing pages is set to 5mm on all outside edges.

A bleed refers to printing that goes beyond the edge of the sheet before trimming. The bleed gives the printer a small amount of space to account for movement of the paper, slight variations in cutting, and other such factors. The purpose of the bleed is to ensure that no white space is visible around the edges of your document after it is trimmed to size.

Facing pages

For facing pages the bleed should be set to 5 mm on the top, bottom and outside pages, and set to 0 mm for the inside edge.

Non-facing pages

For facing pages the bleed should be set to 5 mm on all sides.

Notice that the labels for non-facing pages show as Left and Right rather than Inside and Outside for documents with facing pages.

The printed pages of a book are usually trimmed down from the larger sheet that they are printed on as part of the production process. This process can have a tolerance of a few millimeters and so bleed guidelines are typically built in to prevent any unsightly errors.

This check verifies whether the document has been set up with 5mm bleed to OUTSIDE edges only. Setting the inside edge to zero removes the unnecessary addition of the opposite facing page when exporting to a single page PDF.

Search for the GreenLight check ‘TRIMSBLEED’ to verify that all objects on the page reach the bleed guide.

Adobe InDesign Bleed help

This check is making sure that a TRANSLATION InDesign document is named in the agreed way that identifies its contents.

File names are an obviously important way to know what a file contains, but they can also be used to help with automated exporting, archiving and influencing other GreenLight checks.

When everyone uses the same naming conventions everybody involved in your workflow, both now and in the future, has a better chance of finding what they want and knowing it is complete.

Translation files in our workflow are named using TRANS Section Identifier in this way and order:

[Book-Code]_TRANS_[Page-Range]_[Doc-Name]_[Language].[File-Type]

E.g. FL-CURIO_TRANS_001-023_Curiositree_ITA.indd is an Italian translation file for a book named ‘Curiositree’.

Eg. K-WKND_TRANS_007_FRE.pdf is the French translation PDF file for page seven of a book named ‘Weekendtivity’.

Allowed Characters

Use only letters (a-z, A-Z), numbers (0-9), dashes and underscores when naming files and folders.

Underscores are used to indicate different sections of the filename. Regular dashes (using the hyphen or minus key) indicate page ranges and are also used to replace spaces and other characters.

Book Code

Every filename starts with a book code which identifies the team and book that the files belong to. Book Codes are included in translation files and should not be amended. Book Codes may contain letters, numbers and a dash.

Section Identifier

The short codes TRANS indicates the section of the book that the InDesign document or output file relates to.

TRANS

Translation Files. A set of internal pages generated by GreenLight for use by co-edition publishers.

Page Ranges for translation pages

For all translation documents the page range is included in the filename after the TRANS document identifier.

The first page number and last page numbers are added to the filename and are separated by a dash.

If a single document contains all internal pages then continue to add the first page number and last page number to the file name.

All pages numbers in filenames have three digits. E.g. page one to page eleven becomes 001-011. Books with over one thousand pages can use four digit page numbers.

GreenLight will compare the file name with the actual page numbering used in the document.

Work In Progress name / Book name

This area of the filename can be any text which helps identify the file to those working on it. This is for work in progress and may be changed if required. It may be removed or replaced with the book name for final files and when exporting.

Language Identifier

A language code is added to the end of the filename.

Files using international British English use UK. American English files use US. All other languages use the same three letter code used in ONIX. Common ones are listed below and a full list is here.

UK

International or British English

US

American English

ENG

Transatlantic English language intended for both the UK and US printings.

UKUS

If a single file contains different text for the UK and US printings then use UKUS.

FRE

French

POR

Portuguese

SPA

Spanish

ITA

Italian

GER

German

WEL

Welsh

Suffix

The suffix is the final part of the file name used by the computer to indicate the file type and should remain unaltered. e.g.

.indd

InDesign document

.idml

InDesign Markup Language

.pdf

PDF

This check is making sure that the layers used in InDesign are matching the layout structure required by Bonnier.

Layers are an important method of separating different objects on the InDesign page and can be used for splitting text which changes with different languages from common images in a co-edition print run.

The full list of layers that are expected and allowed are different for covers / jacket files and inside pages. They are

Layering for inside pages:

TEXT

All objects that are able to edited, moved or removed by a translator. Usually text objects but can also contain annotation lines, tint panels, text wrap objects.

The full name of the translation layer contains the language being used. e.g.

TEXT-UK - International English

TEXT-US - Americanized English

TEXT-SPA - Spanish

TEXT-GER - German

Typically only one text layer is included in an InDesign document but it is possible to have multiple text layers if required.

CMYK

This layer contains that are consistent between each translation.

This layer can contain any combination of colour objects and placed images and may include transparency effects and blending.

It should not contain any translatable text, lines of text wrap areas.

The common images layer is named ‘CMYK’ and is the bottommost layer in the layers panel

GUIDES

One or more layers with names starting with the word GUIDES can be added if required whilst a document is work in progress or final. Anything added to a guides layer is not typically included when creating final PDF files. If required, a PDF of the guides layers present in a doucment can be chosen by choosing to output specific layers.

Guides layers are included when preparing translation material.

Guides layers that remain in the final InDesign documents are included in archive file sets.

NOTES

One or more layers with names starting with the word NOTES can be added if required whilst a document is work in progress or final. Anything added to a NOTES layer is not included when creating final PDF files or translation material.

Therefore it is important to be sure that the notes layer does not contain any objects intended for print.

Notes that remain in the final InDesign documents are included in archive file sets.

Layering for jackets and covers:

Covers and jackets are not printed in a co-edition print run and are likely to include special print finishes such as foil and spot lamination.

Finishes are separated out onto different layers in InDesign and named to describe their contents.

Expected layer names for cover and jacket files ONLY include "FOIL", "DIELINE", "SPOTUV", "MATT", "GLITTER", “DEBOSS” and "EMBOSS". Other layer names start with the word “SPECIAL” e.g. “SPECIAL-GLITTER”

Note: Any spot colours e.g. Pantones are not split onto separate layers and are included with the main CMYK graphics.

Adobe InDesign help

Quarto Translation Files

Checks & checklists